Legal

Terms of service.

Last updated: April 23, 2026

1. Agreement to terms

By accessing or using the ConsultVector website at consultvector.com (“the Site”), you agree to be bound by these Terms of Service (“Terms”). If you do not agree to these Terms, do not use the Site.

ConsultVector (“we,” “us,” “our”) is incorporated in Panama and provides AI automation consulting services to businesses in Canada and North America.

2. Services overview

ConsultVector provides AI automation consulting services including but not limited to:

  • AI voice agent design and implementation
  • Workflow automation setup and management
  • CRM configuration and integration
  • Review management automation
  • Lead capture and nurturing systems
  • Custom AI chatbot development

Specific service terms, deliverables, and pricing are defined in individual service agreements between ConsultVector and the client. These Terms govern your use of the website and its interactive features.

3. Use of the website

You agree to use the Site only for lawful purposes and in accordance with these Terms. You agree not to:

  • Use the Site in any way that violates applicable federal, provincial, or local law
  • Attempt to gain unauthorized access to any part of the Site or its systems
  • Use automated tools to scrape, crawl, or extract data from the Site without our written consent
  • Transmit any malicious code, viruses, or harmful content through the Site
  • Impersonate any person or entity or misrepresent your affiliation
  • Interfere with or disrupt the Site's operation or infrastructure

4. AI chatbot

The Site includes an AI-powered chatbot for informational purposes. By using the chatbot, you acknowledge and agree that:

  • Responses are informational only. Chatbot responses do not constitute professional, legal, financial, or technical advice. They are generated by an AI language model and may contain inaccuracies.
  • No reliance. You should not rely solely on chatbot responses for business decisions. Consult with qualified professionals for specific advice.
  • No guarantees. We do not guarantee the accuracy, completeness, or timeliness of any chatbot response.
  • Third-party processing. Your messages are processed by Anthropic's Claude AI. See our Privacy Policy for details.
  • Do not share sensitive data. Do not submit passwords, financial account numbers, health information, or other sensitive data through the chatbot.

5. Interactive tools

The Site offers interactive tools including an ROI calculator and an automation audit questionnaire. These tools provide estimates and general guidance only. Actual results will vary based on your specific business circumstances. No output from these tools constitutes a guarantee of results or a binding offer.

6. Forms and submissions

When you submit information through our contact, lead capture, newsletter, or audit forms, you represent that:

  • The information you provide is accurate and complete
  • You have the authority to provide any business information submitted
  • You consent to us using the information as described in our Privacy Policy

7. Newsletter and commercial electronic messages

Our newsletter is governed by Canada's Anti-Spam Legislation (CASL). By subscribing:

  • You provide express consent to receive commercial electronic messages from ConsultVector
  • Every message will include our contact information and an unsubscribe mechanism
  • Unsubscribe requests will be processed within 10 business days
  • You may unsubscribe at any time by clicking the unsubscribe link in any email or by contacting us at admin@consultvector.com

8. Intellectual property

All content on the Site — including text, graphics, logos, icons, images, code, and software — is the property of ConsultVector or its content suppliers and is protected by Canadian and international intellectual property laws.

You may not reproduce, distribute, modify, or create derivative works from any content on the Site without our prior written consent, except for reasonable personal or internal business reference.

9. Third-party links

The Site may contain links to third-party websites or services. We are not responsible for the content, privacy practices, or terms of any third-party site. Accessing third-party links is at your own risk.

10. Disclaimer of warranties

The Site and all content, tools, and services are provided “as is” and “as available” without warranties of any kind, whether express or implied, including but not limited to implied warranties of merchantability, fitness for a particular purpose, and non-infringement.

We do not warrant that:

  • The Site will be uninterrupted, secure, or error-free
  • Results obtained from the Site will be accurate or reliable
  • Any defects in the Site will be corrected

11. Limitation of liability

To the maximum extent permitted by applicable law, ConsultVector and its officers, directors, employees, and agents shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising from or related to your use of the Site, including but not limited to:

  • Loss of profits, data, or business opportunities
  • Reliance on chatbot responses or tool outputs
  • Interruption of service or loss of access
  • Unauthorized access to or alteration of your data

Our total liability for any claim arising from or related to these Terms or your use of the Site shall not exceed the total amount you have paid to ConsultVector for services in the twelve (12) months preceding the claim, or CAD $100, whichever is greater.

12. Indemnification

You agree to indemnify and hold harmless ConsultVector from any claims, losses, liabilities, damages, costs, or expenses (including reasonable legal fees) arising from your use of the Site, your violation of these Terms, or your violation of any rights of a third party.

13. Governing law and jurisdiction

These Terms are governed by and construed in accordance with the laws of the Province of Manitoba and the federal laws of Canada applicable therein, without regard to conflict of law principles.

Any disputes arising from these Terms or your use of the Site shall be subject to the exclusive jurisdiction of the courts of the Province of Manitoba, Canada.

14. Modifications to terms

We reserve the right to modify these Terms at any time. When we make material changes, we will update the “Last updated” date at the top of this page. Your continued use of the Site after changes are posted constitutes your acceptance of the revised Terms.

15. Severability

If any provision of these Terms is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary, and the remaining provisions shall remain in full force and effect.

16. Entire agreement

These Terms, together with our Privacy Policy, constitute the entire agreement between you and ConsultVector regarding your use of the Site. Separate service agreements govern consulting engagements.

17. ConsultVector Bookkeeping — QuickBooks Online service terms

This Section 17 sets additional terms that apply to clients who have engaged ConsultVector Bookkeeping and connected a QuickBooks Online (QBO) company file to our Intuit-registered application (App ID 499a955b-9276-47d2-a39e-4555ffa6956c). It supplements, and where inconsistent controls over, the rest of these Terms as they apply to the QBO service. The bookkeeping engagement itself is governed by the individual service agreement between the client and ConsultVector; where that agreement is silent, this Section 17 governs.

17.1 Controller and processor

For all QuickBooks Online data accessed by ConsultVector Bookkeeping, the client is the data controller and ConsultVector is a data processor acting on the client’s documented instructions and only within the scope of the engaged service. ConsultVector does not use QBO data for any purpose the client has not authorized, does not sell or license QBO data to any third party, and does not combine QBO data with data from other clients for any purpose. The applicable documented instructions are (a) the client’s service agreement, (b) the scopes the client consents to in the Intuit OAuth authorization screen, and (c) written instructions the client later sends to our Privacy Officer.

17.2 No auto-post, no payment execution, no money movement

ConsultVector Bookkeeping is a bookkeeping tool, not a payment tool. The service does not:

  • Initiate, authorize, or process any payment, electronic funds transfer, ACH/EFT, wire, e-Transfer, or credit-card charge
  • Move money in or out of any client bank account, credit-card account, or merchant account
  • Modify bank-feed connections, bank-account numbers, or payment-method details inside QuickBooks Online
  • Auto-post transactions, journal entries, bills, invoices, payroll entries, or tax filings to QuickBooks Online without human review and approval
  • Submit any tax return, remittance, instalment, or government filing on the client’s behalf

17.3 Human-approved writes only

Every write that ConsultVector Bookkeeping posts to a client’s QuickBooks Online realm is reviewed and approved by a human — either the client, the client’s representative, or a ConsultVector bookkeeper acting within the written scope the client has approved. Proposed writes are presented for approval on a per-transaction punch list. Writes are idempotent (hashed against a per-realm key) so that a second run of the same approved batch is a no-op. We retain an internal audit log of every write posted on the client’s behalf, available to the client on request.

17.4 Not a CPA firm — outputs are for professional review

ConsultVector is a bookkeeping and automation service provider. ConsultVector is not a licensed Chartered Professional Accountant (CPA) firm, does not hold a public accountancy licence, does not perform audit, review, or other assurance engagements, and does not render legal, tax, or assurance opinions. All outputs of the service — categorization proposals, journal-entry proposals, period-close packages, trial balances, profit-and-loss statements, balance sheets, GIFI mappings, and adjusting entries — are drafts prepared for review, approval, and sign-off by the client and the client’s CPA or accountant. The client is solely responsible for the accuracy of its books, its tax filings, and any position taken on any return.

17.5 Client rights — export, disconnect, deletion

At any time, the client has the right to:

  • Export all working papers, proposed entries, categorization worksheets, and reconciliations that ConsultVector holds for the client’s realm, at no additional cost and in CSV or the client’s preferred machine-readable format
  • Disconnect the ConsultVector Bookkeeping application from the client’s QuickBooks Online company file without penalty, through Apps → My Apps (or Settings → Apps) in QuickBooks Online, or by written notice to admin@consultvector.com. Disconnect takes effect within one business day and triggers OAuth revocation within 24 hours
  • Require deletion of ConsultVector’s working copies of QBO data following disconnect, in accordance with Section 15.8 of the Privacy Policy, subject only to records ConsultVector is legally required to retain under the Income Tax Act and Excise Tax Act or records under legal hold

Disconnection terminates ConsultVector’s authorization to access the client’s QBO data. It does not, on its own, terminate the underlying service agreement; the service agreement governs fees earned, notice, and wind-down.

17.6 Intuit Developer Terms and end-user agreement

ConsultVector Bookkeeping operates under Intuit’s current Developer Terms (as of October 14, 2025) and Intuit’s Data Stewardship Principles. The client acknowledges that its underlying use of QuickBooks Online is separately governed by the client’s own agreements with Intuit (Intuit’s end-user license terms, Intuit’s privacy statement, and any subscription terms between the client and Intuit), and that nothing in these Terms amends or overrides those agreements. As between ConsultVector and the client, the client owns all QBO data; ConsultVector claims no ownership interest in it. ConsultVector will not use QBO data in any manner that is prohibited by Intuit’s Developer Terms, including but not limited to selling QBO data, using QBO data for targeted advertising, or using QBO data to train machine-learning models.

17.7 Sub-processors

ConsultVector’s full sub-processor list for QuickBooks Online data is published in Section 15.7 of our Privacy Policy. ConsultVector will not use a sub-processor for QBO data that is not listed in that section, and will give connected clients at least 30 days notice of any change.

17.8 Service-level commitments for connected clients

ConsultVector will (a) use commercially reasonable efforts to keep the ConsultVector Bookkeeping application available during business hours, (b) maintain the security and incident-response commitments described in Section 15 of the Privacy Policy, and (c) honor Intuit’s published rate limits and will not cause the client’s QBO account to be throttled by excessive API calls. Scheduled maintenance that may require pausing writes will be communicated to connected clients in advance.

17.9 Liability allocation for the QBO service

The limitation of liability in Section 11 applies to the QBO service, with the following clarifications: (i) ConsultVector is not liable for tax penalties, interest, or reassessment where the client or the client’s CPA has approved the underlying entry or has declined ConsultVector’s recommendation; (ii) ConsultVector’s role is limited to that of a processor acting on instruction, and the client retains control of and responsibility for its books; and (iii) nothing in these Terms excludes any liability that cannot be excluded under applicable Canadian law, including under PIPEDA or the Consumer Protection Act of Manitoba where applicable.

17.10 Confidentiality

ConsultVector treats all QuickBooks Online data as the client’s confidential information. ConsultVector personnel who handle QBO data are bound by written confidentiality obligations that survive termination of employment. ConsultVector will not disclose QBO data to any third party except (a) sub-processors listed in Privacy Policy Section 15.7, under written instructions consistent with this Section 17, or (b) where disclosure is required by Canadian law, in which case ConsultVector will, where legally permitted, notify the client before disclosure and limit disclosure to what is legally required.

18. Contact us

If you have questions about these Terms, contact us: